To help prepare for your event and reach your desired number of attendees, we offer this invitation letter template for you to send to your potential participants. Feel free to adjust the text to your liking.
Communication objective
- Entice people to register for your event
- Advertise your key sessions and speakers
- Reach potential attendees
Audience
- All your attendees from a previous edition
- New potential attendees
Key elements
- Personalized field for attendee’s name
- Interesting subject line
- Event or organization logo
- The value of your event for the attendee
- Key sessions and speakers
- Hyperlink to registration
Template
Subject line : Join us for [event name]
EVENT LOGO
Hi [attendee’s name],
[event name] is fast-approaching and we’d love to have you with us. [event name] will take place at [location, date and time]. During those [number of days] you will have the opportunity to:
- Hear from [number of speakers] on [subject(s)]
- Take part in [number of sessions]
- Make new connections
Meet a few of our speakers :
- [Speakers name] : [Session name], on [date] at [time]
- [Speakers name] : [Session name], on [date] at [time]
- [Speakers name] : [Session name], on [date] at [time]
To be part of [event name], register now (URL)!
If you have any questions, feel free to contact us.
We look forward to having you with us,
[name of the event or organization]
[email address of the event]
[event website]