For your events, we created a simple and easy to use communication plan. This plan is built to help you promote your event, guide your attendees, speakers, and partners, as well as get feedback for your event. Just below, you have access to different communication templates that are meant for you to use and adapt to your event and recipients.
Attendee invitation
To help prepare for your event and reach your desired number of attendees, we offer this invitation letter template for you to send to your potential participants. Feel free to adjust the text to your liking.
Speaker invitation
To help prepare your event and invite experts on your event subject to speak at your event, we prepared this invitation letter template for you to send to your selected speakers. Feel free to adjust the text to your liking.
Update your profile invitation
Attendees and speakers often do not update their profile by themselves. Person profiles are very useful during the event to be able to find other attendees whether it’s for chatting, networking, or simply to find their colleagues. We offer this mail template for sending to all your event contacts to encourage them to complete their profile.
7-days before event reminder
Sending a reminder email a few days before your event increases your chances of reaching more attendees and also allows you to send a reminder regarding registrations for various sessions, completion of the participant’s profile, etc. Here is a template for this type of email. Feel free to adjust the text to your liking.
Attendee download mobile app invitation
Attendees may need some encouragement to download the event mobile app, especially if it is not obviously advertised on your website. If this is a tool you want to be used, we suggest that you send an invitation mail that invites them to download the app. Feel free to adjust the text to your liking.
Exhibitor download mobile app invitation
The mobile app is a very useful tool for the exhibitors but they may need some encouragement to download the event mobile app, especially if it is not obviously advertised on your website. We suggest that you send an invitation mail that invites them to download the app. Feel free to adjust the text to your liking.
After event communication
Following an event, it is very relevant to send a thank you note for the attendee’s presence. This reinforces their commitment to your event or organization. At the same time, we also suggest sending them a post-event survey to collect their comments and suggestions in order to improve your future editions. Feel free to adjust the text to your liking.
Thank you note to partners
Following an event, it is appreciated to send a thank you note to your partners to help build on your relationships with them. This reinforces their commitment to your event or organization. At the same time, we also suggest sending them a post-event survey to collect their comments and suggestions in order to improve your future editions. Feel free to adjust the text to your liking.